Jordan College Advising and Career Development Center
Log Into #HireFresnoState
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Click Here for the Student Timeline for Academic Internship Courses
STEP-BY-STEP Process of how to complete Internship record on HireFresnoState:
STEP 1.
Log into HireFresnoState via MyFresnoState portal. Select HireFresnoState within the campus systems. It is important that you use the STUDENT log-in.
STEP 2.
Click the "Document Library" on the bottom left. Then open the Jordan College "Student Participation Guidelines" form. If you do not see this form, use the search bar or email the Jordan College internship coordinator.
STEP 3.
Complete the Student Participation Guidelines form. To calculate total number of internship hours, multiply (hours you are working per week) by (amount of weeks you will be employed). Read the guidelines, sign & submit. Then download a copy to upload into Internship Record application.
STEP 4.
Revisit the dashboard and select "Internship Records", then select "My Internship Records".
STEP 5.
Click "+ Add Internship" to begin your process.
STEP 6.
Select the semester in which your internship will be active. For example, you are doing an internship in the Fall, therefore you will select "Year - Fall (Jordan)". Summer internships will select "Year - Summer (Jordan)". It is IMPORTANT you select the JORDAN application. If you complete a CRAIG School application, it will not be processed by the Jordan College Internship Coordinator for Jordan College internship course credit.
STEP 7.
Proceed to fill out the application. For "COMPANY INFORMATION" input the Company or Organization's official name AND include an organization wesbiste link. Complete the application by inputting THE COMPANY or ORGANIZATION'S information. Please ask your direct supervisor for the apropriate information if you are unsure. DO NOT input your own information into the "COMPANY INFORMATION" section. It is important you use a direct email for your supervisor as they will recieve a copy of your Internship Learning Plan Agreement to verify your internship.
STEP 8.
Proceed to fill out the application by going to "PROPOSED INTERNSHIP POSTION INFORMATION" section. Input information regarding your internship. In this section, you will upload the "Student Participation Guidelines" form and title it: First_Last_Guidelines >> Example: Victor_State_Guidelines
STEP 9.
Proceed to fill out the application by going to "SELECT COLLEGE" section. Select "Jordan College of Agricultural Science and Technology" and the internship course you will be enrolling in (this should be the internship course in your major/department). Also select the amount of units you will need (this is in accordance to how many hours you will complete).
If you are gong beyond 18+ units, please complete the Excess Unit Form and submit to the Internship Coordinator to route for department signatures.
STEP 10.
Proceed to fill out the application by going to "Jordan College Learning Objectives".
HOW SHOULD I DRAFT MY LEARNING OBJECTIVES?
The learning objectives are personal to you and the internship you will be entering. You will want to create obtainable and measurable goals while you are currently in your internship. Draw from your internship/job description on what you can potentially gain from the internship.
Example of a poorly written learning objective:
- Learning Objective: Understand farming methods.
- Activity & Goal: I will pick plants and vegetable on the farm.
Example of a well written learning objective:
- Learning Objective: By the end of the semester, I will be able to evaluate soil health, identify nutrient deficiencies, and recommending appropriate soil management practices to improve crop yield and sustainability.
- Activity & Goal: I will collect soil samples from different plots in a designated agricultural area and perform soil tests on their samples to measure pH, nutrient levels and organic matter content.
STEP 11.
Proceed to fill out the application by going to "Emergency Contact".
If you are under the age of 18: Please contact the internship coordinator by visiting AG 110 or to schedule an appointment, please visit our office in AG 110 or call 559.278.4019.
If you are above the age of 18: Please proceed and provide TWO(2) emergency contacts. These indivuduals will be contacted in the case of an emergency at your internship learning site.
STEP 12.
Complete the application by clicking the "Submit" button at the bottom right. You will not be able to save & revisit the application once it is submitted, so please allocate at least 10-15 mins to complete the entire Internship Record Application. If a change does need to be made, please contact the intenship Coordinator, Nancy Vue, via email: nvue@mail.fresnostate.edu. Subject line should read as "Internship Record: Change Needed".
STEP 13.
Once you have submitted your Internship Record/ILPA, you may review your application to check on the approval process. Submitted Internship Records will show up in your "My Internship Records". You may track the approval progress of your internship record via the "Approval Workflow" and review the survey results by clicking the "Feedback Results".
STEP 14.
Once the application has been approved by both faculty and employer, a permission number number will be inputted DIRECTLY into your internship record, under the "SELECT COLLEGE" section. You WILL NOT be emailed or notified, so please make frequent checks to see if your permission number has been granted.
If it has exceeded 2 weeks since the approval process has been initiated and you have not yet recieved your permission number, please contact the intenship Coordinator, Nancy Vue, via email: nvue@mail.fresnostate.edu. Subject line should read as "Internship Record: Permission Number Needed".
STEP 15.
Once you recive your permission number, it is your (the student) responsibility to take the permission number granted to you and enroll yourself into the internship course, prior to any ADD/DROP deadlines of the semester. If you are unable to add the course with the permission number provided to you, please contact your Department Admin Coordinator or the Jordan College Internship Coordinator.
We reccomend to not submit any LATE applications for internship registration since there may be a Hold (financial or academic) that may prevent you from enrolling on time. All Holds will need to be removed before you can add a course, including the internship course (194I).
FAQs about how to register your Internship Record on HireFresnoState
If your major falls under one of these departments, then you will take the correlating internship course:
- AGRICULTURAL BUSINESS: AGBS 194I
- 3 UNITS AVAILABLE.
- MINIMUM OF 150 HOURS
- ANIMAL SCIENCE & AGRICULTURAL EDUCATION: ASCI 194I
- 1-6 UNITS AVAILABLE, TYPICALLY 3 UNITS.
- 45 HOURS = 1 UNIT.
- FOOD SCIENCE & NUTRITION: FSM 193I or FSC 193I
- 1-4 UNITS AVAILABLE, TYPICALLY 3.
- 50 HOURS = 1 UNIT
- INDUSTRIAL TECHNOLOGY: IT 194I
- 1-4 UNITS AVAILABLE.
- 10 HOURS/WEEK = 1 UNIT
- 20 HOURS/WEEK = 2 UNITS
- 30 HOURS/WEEK = 3 UNITS
- 40+ HOUR/WEEK = 4 UNITS
- PLANT SCIENCE: PLANT 194I
- 1-2 UNITS AVAILABLE.
- 160 HOURS = 1 UNIT
- 320 HOURS = 2 UNITS
- VITICULTURE & ENOLOGY: VIT 194I or ENOL 194I
- 2 OR 4 UNITS AVAILABLE.
- 20 HOURS/WEEK = 2 UNITS
- 40 HOURS/WEEK = 4 UNITS
*Double majors may speak to an Academic Advisor or Internship Coordinator.
A. YES! Please communicate to your employer that you will be using your internship experience for academic credit and that they (YOUR DIRECT SUPERVISOR) will need to approve your Internship Learning PLan Agreement (ILPA) and verify your employment with the company or organization. This verification will be sent via email through our automated system GradLeaders.
It is your (the student) responsibility to follow-up with your DIRECT supervisor to ensure they have recieved and approved the ILPA verification. This means inputting the correct supervisor information and contact information (phone & email) in your Internship Record. You should also follow-up with your supervisor after your approval workflow has been initiated to ensure they have recieved an email to verify your internship.
If it has been more than 2 weeks and your supervisor has not recieved an email for verification, please make an appointment to see the Internship Coordinator by visitng AG 110 or calling 559.278.4019.
A. You (the student) should register any internship by submitting an Internship Record application on HireFresnoState, the semester prior to when your internship will be active, or AT LEAST 2 WEEKS PRIOR, to any final add/drop deadlines. Please review the Student Timeline for Academic Internship Courses or make an appointment to see the Jordan College Internship Coordinator by visitng AG 110 or calling 559.278.4019.
We reccomend to not submit any LATE applications for internship registration since there may be a Hold (financial or academic) that may prevent you from enrolling on time. All Holds will need to be removed before you can add a course, including the internship course (194I).
A. The process of completing the Internship Record and submitting it for approval may take up to 2 weeks. The wait time can be pushed further if you (the student) fill out the form incorrectly or need to make updated changes.
A. Any submitted Internship Record will initially be sent to the Internship Coordinator for review. When you (the student) correctly and completely fill out your internship record application, the Internship Coordinator will administer the approval workflow process. Here are the channels your ILPA will be sent to (via email from our system, GradLeaders) for approval workflow process:
- Department Faculty, for approval to use the internship to enter the internship course.
- Subject line: Internship Faculty: Course Approval Required
- Organization supervisor, (please ensure the correct name and email is on file).
- Subject line: Fresno State: Student Internship Learning Plan Agreement Approval Needed
- Department Administrative Coordinator, (or sometimes the Department Faculty, depends
on the internship course) in order to issue a permission code to enroll into the internship
course.
- Subject line: Fresno State: Student Internship Learning Plan Agreement
- Internship Coordinator
- This fourth step is mainly to ensure all other channels have been approved. As long as you received your permission number (provided in step 3), you may enroll into the class.
A. There are two(2) surveys that will also need to be completed in order for you to obtain academic credit. These will be sent out towards the end of your internship term (Example: If you are doing an internship in the summer, they will be sent out by July (or earlier if directly requested).
- Student Self Evaluation Survey (completed by you, the student)
- Employer Evaluation Survey (completed by your direct supervisor)
Both forms will be sent automatically through our system (GradLeaders via SurveyMonkey) to your email and your supervisor’s provided email. If you do not receive a link, please contact the Internship Coordinator.
A. Notify the internship Coordinator immediately when you have the updated information of your new supervisor.
Information needed:
- Full name of supervisor
- Company Work Title
- Company email address of new supervisr
You should also inform your new supervisor of your enrollment in the internship class and to inform them they will need to complete the Employer evaluation survey at the completion of your internship semester.