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Jordan College Advising and Career Development Center

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HireFresnoState - Student

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Questions about #HireFresnoState?  

Please call the Career Development Center at 559.278.2381 or visit them in the University Student Union.

Click Here for the Hire Fresno State Student Guide

Click Here for the Internship Record Instructions

FAQs about how to register your Internship Record on HireFresnoState

A. The process of completing the Internship Record and submitting it for approval may take up to 2 weeks. The wait time can be pushed further if you (the student) fill out the form incorrectly or need to make updated changes.

A. Click into your Internship Record and view the “Approval Workflow” to see if the process has been initiated and to view which personnel will need to approve/reject your Internship Learning Plan Agreement (ILPA). Then, you may reach out to that individual.

A. Complete the “Excess Unit Form” and email the form to the Internship Coordinator. The Internship Coordinator will deliver the form to the Registrar’s office (after routing for department signatures) allowing you to go beyond the 18 cap to enroll in the internship course. 

A. This is dependent on your major’s requirements and if the course is repeatable. If you would like to know more, schedule an appointment to meet with the Internship Coordinator by visiting AG 110 or calling 559.278.4019.

A. Let your employer know you will be using the internship/learning experience for academic credit and in order to enroll into the internship course, you will need a direct supervisor to approve/reject your Internship Learning Plan Agreement (ILPA). Once you submit the Internship Record, an email will be sent to your provided supervisor’s email (within the next few days/week) for them to approve/reject the ILPA.

A. All unpaid internships will need to be registered for Academic Credit. If the internship is paid, but does not meet minimum wage, the internship will be classified as Unpaid. You will complete the Internship Record, and an Experiential Learning Agreement (ELA) will be sent directly to your employer (using the email you provided). If your employer does not complete the ELA, you will not be eligible to be under the University’s liability Insurance, SAFECLIP.

A. In order to be under the University’s liability Insurance, SAFECLIP, the student must register their internship through the Internship Record application and inform the Internship Coordinator to administer an Experiential Learning Agreement (ELA) to ensure your enrollment in to the University’s liability program. All other questions regarding risks can be answered by the Internship Coordinator or through the Environmental Health, Safety, and Risk Management office.

A. Any submitted Internship Record will initially be sent to the Internship Coordinator for review. When you (the student) correctly and completely fill out your internship record application, the Internship Coordinator will administer the approval workflow process. Here are the channels your ILPA will be sent to (via email from our system, GradLeaders) for approval workflow process:

  1. Department Faculty, for approval to use the internship to enter the internship course.
    • Subject line: Internship Faculty: Course Approval Required
  2. Organization supervisor, (please ensure the correct name and email is on file).
    • Subject line: Fresno State: Student Internship Learning Plan Agreement Approval Needed
  3. Department Administrative Coordinator, (or sometimes the Department Faculty, depends on the internship course) in order to issue a permission code to enroll into the internship course.
    • Subject line: Fresno State: Student Internship Learning Plan Agreement
  4. Internship Coordinator
    • This fourth step is mainly to ensure all other channels have been approved. As long as you received your permission number (provided in step 3), you may enroll into the class.

A. It is important to make sure you are added into the CANVAS page for the internship course and review the course syllabus to ensure you will complete all/any assigned coursework or modules by the faculty.

A. There are two(2) surveys that will also need to be completed in order for you to obtain academic credit. These will be sent out towards the end of your internship term (Example: If you are doing an internship in the summer, they will be sent out by July (or earlier if directly requested).

  • Student Self Evaluation Survey (completed by you, the student)
  • Employer Evaluation Survey (completed by your direct supervisor)

Both forms will be sent automatically through our system (GradLeaders via SurveyMonkey) to your email and your supervisor’s provided email. If you do not receive a link, please contact the Internship Coordinator. 

A. Notify the internship Coordinator immediately when you have the updated information of your new supervisor. 

Information needed:

  • Full name of supervisor
  • Company Work Title
  • Company email address of new supervisr

You should also inform your new supervisor of your enrollment in the internship class and to inform them they will need to complete the Employer evaluation survey at the completion of your internship semester.

A. You will need a current or active internship or learning experience in order to complete the Internship Record. If you do not have one, searching on HireFresnoState is recommended or meeting with the Internship Coordinator. 

A. This is dependent on your major and the internship course you will be enrolling into. However usually, the average amount of hours completed is 150hrs. If you want more information, please schedule an appointment with the Internship Coordinator by visiting AG 110 or calling 559.278.4019.

A. If you want more information, please schedule an appointment with the Internship Coordinator by visiting AG 110 or calling 559.278.4019.