Jordan College Advising and Career Development Center
Log Into #HireFresnoState
| Resources | ||
|---|---|---|
|
|
|
|
Student Timeline for Academic Internship Courses
STEP-BY-STEP Process of how to complete Internship record on HireFresnoState:
Internship Record Guide
STEP 1.
Log into HireFresnoState via MyFresnoState portal. Select HireFresnoState within the campus systems. It is important that you use the STUDENT log-in.
STEP 2.
Click on “Internship Record” on the left hand side bar.
STEP 3.
Click on + New Experience on the top right corner.
STEP 4.
Click and open the JCAST- "Internship Participation Guidelines" form.
- Steps to fill out guidelines:
-
- Enter hours per week x amount of weeks employed = Total number of internship hours.
- Sign and date, then download a copy to later re-upload into Internship Record under the Documents and Forms tab.
STEP 5.
Begin to enter all the information regarding your internship. Enter the name of your employer. If you do not find the employer listed, click + Add New Employer
STEP 6.
Then, select the Internship Course and Faculty associated with your major.
HOW SHOULD I DRAFT MY LEARNING OBJECTIVES?
The learning objectives are personal to you and the internship you will be entering. You will want to create obtainable and measurable goals while you are currently in your internship. Draw from your internship/job description on what you can potentially gain from the internship.
Example of a poorly written learning objective:
Learning Objective: Understand farming methods.
Activity & Goal: I will pick plants and vegetable on the farm.
Example of a well written learning objective:
Learning Objective: By the end of the semester, I will be able to evaluate soil health,
identify nutrient deficiencies, and recommending appropriate soil management practices
to improve crop yield and sustainability.
Activity & Goal: I will collect soil samples from different plots in a designated
agricultural area and perform soil tests on their samples to measure pH, nutrient
levels and organic matter content.
STEP 7.
In this section, select the number of units requested for your internship course. (Refer back to pg 4 of this document for calculating).
If you are gong beyond 18+ units, please complete the Excess Unit Form and submit to the Internship Coordinator to route for department signatures.
STEP 8.
In this section, select the contact information of your employer supervisor. If not found, select + New Contact to create a new employer contact.
STEP 9.
Select the dates you will be interning and the semester in which your internship will be active.
For example, you are doing an internship in the Fall, therefore you will select "Fall - Year (Jordan)". Summer internships will select "Summer - Year (Jordan)".
STEP 10.
Complete this sectionn by entering two forms of Emergency Contacts. Click “Save" and You’re all done!
STEP 11.
The Details tab will display all the information you entered regarding your internship.
Make sure all entries are accurate under each
catergory.
Basics - Employer and Internship Info
Supervisor - Employer contact
When - Duration of your internship
Other - Emergency Contacts
STEP 12.
You may Log the hours of your internship under the “Hour Log” tab. Ensure the amount of hours is in accordance to how many units you will need. (Refer back to pg 4)
STEP 13.
You may download and/or upload the JCAST - Internship Participation Guidelines onto the Documents and Forms section.
Important: This is a required document.
STEP 14.
You may track the progress of your internship record via the "Approvals” tab.
STEP 15.
Once the application has been approved by both faculty and employer, a permission number number will be inputted DIRECTLY into your internship record, under the “Other" section.
It is your (the student) responsibility to take the permission number granted to you and enroll yourself into the internship course, prior to any ADD/DROP deadlines of the semester.
FAQs about how to register your Internship Record on HireFresnoState
If your major falls under one of these departments, then you will take the correlating internship course:
- AGRICULTURAL BUSINESS: AGBS 194I
- 3 UNITS AVAILABLE.
- MINIMUM OF 150 HOURS
- ANIMAL SCIENCE & AGRICULTURAL EDUCATION: ASCI 194I
- 1-6 UNITS AVAILABLE, TYPICALLY 3 UNITS.
- 45 HOURS = 1 UNIT.
- FOOD SCIENCE & NUTRITION: FSM 193I or FSC 193I
- 1-4 UNITS AVAILABLE, TYPICALLY 3.
- 50 HOURS = 1 UNIT
- INDUSTRIAL TECHNOLOGY: IT 194I
- 1-4 UNITS AVAILABLE.
- 10 HOURS/WEEK = 1 UNIT
- 20 HOURS/WEEK = 2 UNITS
- 30 HOURS/WEEK = 3 UNITS
- 40+ HOUR/WEEK = 4 UNITS
- PLANT SCIENCE: PLANT 194I
- 1-2 UNITS AVAILABLE.
- 160 HOURS = 1 UNIT
- 320 HOURS = 2 UNITS
- VITICULTURE & ENOLOGY: VIT 194I or ENOL 194I
- 2 OR 4 UNITS AVAILABLE.
- 20 HOURS/WEEK = 2 UNITS
- 40 HOURS/WEEK = 4 UNITS
*Double majors may speak to an Academic Advisor or Internship Coordinator.
A. YES! Please communicate to your employer that you will be using your internship experience for academic credit and that they (YOUR DIRECT SUPERVISOR) will need to approve your Internship Learning PLan Agreement (ILPA) and verify your employment with the company or organization. This verification will be sent via email through our automated system GradLeaders.
It is your (the student) responsibility to follow-up with your DIRECT supervisor to ensure they have recieved and approved the ILPA verification. This means inputting the correct supervisor information and contact information (phone & email) in your Internship Record. You should also follow-up with your supervisor after your approval workflow has been initiated to ensure they have recieved an email to verify your internship.
If it has been more than 2 weeks and your supervisor has not recieved an email for verification, please make an appointment to see the Internship Coordinator by visitng AG 102 or calling 559.278.2079.
A. You (the student) should register any internship by submitting an Internship Record application on HireFresnoState, the semester prior to when your internship will be active, or AT LEAST 2 WEEKS PRIOR, to any final add/drop deadlines. Please review the Student Timeline for Academic Internship Courses or make an appointment to see the Jordan College Internship Coordinator by visitng AG 102 or calling 559.278.2079.
We reccomend to not submit any LATE applications for internship registration since there may be a Hold (financial or academic) that may prevent you from enrolling on time. All Holds will need to be removed before you can add a course, including the internship course (194I).
A. The process of completing the Internship Record and submitting it for approval may take up to 2 weeks. The wait time can be pushed further if you (the student) fill out the form incorrectly or need to make updated changes.
A. Any submitted Internship Record will initially be sent to the Internship Coordinator for review. When you (the student) correctly and completely fill out your internship record application, the Internship Coordinator will administer the approval workflow process. Here are the channels your ILPA will be sent to (via email from our system, GradLeaders) for approval workflow process:
- Department Faculty, for approval to use the internship to enter the internship course.
- Subject line: Internship Faculty: Course Approval Required
- Organization supervisor, (please ensure the correct name and email is on file).
- Subject line: Fresno State: Student Internship Learning Plan Agreement Approval Needed
- Department Administrative Coordinator, (or sometimes the Department Faculty, depends
on the internship course) in order to issue a permission code to enroll into the internship
course.
- Subject line: Fresno State: Student Internship Learning Plan Agreement
- Internship Coordinator
- This fourth step is mainly to ensure all other channels have been approved. As long as you received your permission number (provided in step 3), you may enroll into the class.
A. There are two(2) surveys that will also need to be completed in order for you to obtain academic credit. These will be sent out towards the end of your internship term (Example: If you are doing an internship in the summer, they will be sent out by July (or earlier if directly requested).
- Student Self Evaluation Survey (completed by you, the student)
- Employer Evaluation Survey (completed by your direct supervisor)
Both forms will be sent automatically through our system (GradLeaders via SurveyMonkey) to your email and your supervisor’s provided email. If you do not receive a link, please contact the Internship Coordinator.
A. Notify the internship Coordinator immediately when you have the updated information of your new supervisor.
Information needed:
- Full name of supervisor
- Company Work Title
- Company email address of new supervisr
You should also inform your new supervisor of your enrollment in the internship class and to inform them they will need to complete the Employer evaluation survey at the completion of your internship semester.